Not since the H1N1 virus pandemic of 1918-1919 (Spanish flu) have healthcare providers and institutions faced a crisis as massive and uncharted as the COVID-19 pandemic. Beyond the widespread healthcare implications, it also has disrupted our financial security, our workplaces, and virtually every aspect of our lives, including how we interact with each other. The sense that we are only at the beginning of the pandemic with no clear answer as to when or how it resolves, coupled with the lack of clear information or management at the federal level, only exacerbates an already frightening situation.
It is not an understatement to say that we are close to a panic situation throughout the country.
Health plans–which were nonexistent during the Spanish flu pandemic–can and should play an enormous role in their communities as we confront the fears and challenges facing members, providers and the soon-to-be overwhelmed public and non-profit resources.
There has never been a more important time for healthcare executives to step up and play a major role in guiding their communities through this crisis using every resource at their disposal to provide timely, accurate information and access to testing and care.
To accomplish this, we recommend establishing an internal COVID-19 management team that communicates daily with an objective of managing the flow of information, assuring access to medications and providers and portraying a sense of calm and control through the crisis.
What can health plans do during this time of crisis?
Be a trusted source of Information
Err on the side of providing too much information rather than too little. Remember to use plain language and avoid acronyms. Use feedback from your staff, including but not limited to customer and provider services, and include details that will answer the questions posed by your members and providers.
Information should contain:
When and how to wash hands. Consider providing videos to make the recommended details clear.
Symptoms of COVID-19 and the differences from a cold, flu or allergies.
How to wipe down an area with disinfectant and the recommended frequency.
When, how and where to get tested.What you should do if you have a COVID-19 diagnosis.
Social distancing (including what it means) and recommendations on what to do if you leave your home.
How to help at-risk individuals prepare and stay safe.
Links to CDC and local provider recommendations.
Serve as a resource for local media
Collaborate with local and national agencies to provide up-to-date information about guidelines and access to supportive resources.
Increase access to care
Waive cost-sharing for COVID-19 testing and any treatment offered by providers.
Provide access to virtual provider visits with no copay or cost sharing.
Increase access to home or mail order delivery of prescription drugs.
Allow early refill of medications for chronic conditions.
Collaborate with local pharmacies and retailers to provide COVID-19 care kits that include OTC meds, thermometer, sanitary wipes and instructions on managing the illness.
Adapt your organization to the changing environment
It is likely that many organizations will become largely virtual (at least in the short-term) with the bulk of employees working from home, oftentimes with dependent children and other distractions. This will create a challenging environment for assuring high level organizational performance. Expect productivity to drop.
Your team will need help to make working from home productive and successful.
Tele- and video-conferencing capabilities
Ability to log-in to workspaces or VPN for email and projects
Regular management communications
Telephone and computer access
Guidelines on expectation for work product
Information on impacts to payroll, training, travel, and PTO
Regular updates on schedule and “return to normal”
We’re in unknown territory here and it’s moving at the speed of light.
Health plans are at the front lines and need to be positioned to deal with the information vacuum and access to critical testing and affordable care.
Don Hall, MPH and Sherry Rohlfing are principals of DeltaSigma, a consulting firm that specializes in strategic problem solving for managed care organizations. We have a long history of working with our clients to determine strategies to plan for and re-act to our constantly changing environment. i